Google Drive Organization

This SOP outlines the process for organizing and managing documents within the Soundspace Google Drive, ensuring efficient document retrieval and collaboration.

Introduction

Purpose

To establish a systematic approach for organizing and managing documents within the Soundspace Google Drive, ensuring that all documents are kept in corresponding team folders/subfolders for easy access and retrieval.

Scope

This SOP applies to all departments and personnel involved in creating, accessing, and managing documents within the Soundspace Google Drive.

Definitions

• Google Drive: A cloud-based storage platform that allows users to save files online and access them anywhere from any smartphone, tablet, or computer.

Responsibilities

• All Staff: Responsible for saving and organizing their documents in the corresponding team folders/subfolders.

• Executive Team: Responsible for managing access permissions to the Soundspace Main Drive and specific folders.

Procedure

Preparation

1. Access Google Drive: Log in to Google Drive using your company-provided credentials.

Execution

1. Navigate to Soundspace Main Drive: This drive is owned by the Executive Team. Access permissions vary depending on the folder.

2. Save and Organize Documents: Save your documents in the corresponding team folders/subfolders. This includes:

   • Artist Services: Documents pertaining to artist services.

   • Data: Data reports and forms.

   • Events: Event documents.

   • Executive: Documents for the executive team.

   • Finance: Documents for the executive team and accounting.

   • IMC: IMC related documents.

   • IT: Documents pertaining to IT.

   • Marketing: Marketing team folder.

   • Media Kit: Graphics, logos, and video content.

   • Members: Membership documents.

   • Merch: Merchandise and store materials.

   • Operations: Operations documents and processes.

   • Podcast: Podcasting & Podcast business documents.

   • Product: Product owner documentation.

   • Research: Research for all departments and general use.

   • Sales: Revenue team folder.

   • Spaces: Spaces documentation, locations, facilities administration.

   • Soundspace Tech: Development drive.

Completion

1. Review Document Organization: Regularly review your document organization to ensure that all documents are saved in the correct folders/subfolders.

Notes/Precautions

• Ensure all documents are saved in the correct folders/subfolders to maintain organization and ease of access.

• Regularly review and update document organization as necessary.

• Respect the access permissions of different folders and only access folders that you have been granted permission to.

References

• Google Drive: For saving and organizing documents.